Cards in Kanban Zone can be archived or unarchived. An archived card will be removed from the board, but can still be opened and recovered. There are 3 ways to archive a card.

Archiving a Card

If you’re finished with a card or if you don’t need it anymore (but you still want a record of it), you can archive it.

Option 1:

1. Open the card by clicking on it.
2. Click the Archive button (from the Card Actions toolbar).
3. It will ask for your confirmation. Click ‘Archive’ to continue archiving it, or ‘Cancel’.
   
   
   

Option 2:

1. Click and hold the card.
2. Drag and drop the card in the ‘Archive’ column at the end of the board.
   
   

Archive Cards All Cards

To archive all cards in a column, follow these steps:

1. On your board, navigate to the column you want to archive.
2. Click the ellipsis icon (three dots) in the top-right corner of the column to open the menu.
   
   
   
3. Select “Archive All Cards” from the dropdown options.
4. A confirmation message will appear — click “Archive All” to confirm.
   
   

Automatically archive cards in Done columns

Keep your board clear and fast by scheduling cards in a "Done" (green) column to archive on their own. You can archive cards a set number of days after they land in the column, or on a recurring weekly or monthly schedule.

Archived cards stay searchable and filterable, so nothing is lost.

Set up auto-archive for a Done column

Select the archive option. The menu item shows the column's current setting (for example, "Archive After 90 Days…").

1. On your board, find the Done (green) column.
2. Tap or click the ellipsis icon (three dots) in the top-right corner of the column to open the column menu.
   
   
   
3. Choose how you want cards to archive:

After X Days

• Select the After X Days tab.
• Pick 7, 14, 30, 60, or 90 days from the dropdown.
• To turn off auto-archiving, select Never.
• To archive right away, select Archive Now.
  
  

On a Schedule

• Select the On a Schedule tab.
• Choose a frequency: Weekly or Monthly.
• From the dropdown, choose the day, Monday through Sunday.

Result: the column menu shows your new setting, and cards archive according to it.

Notes

• Each Done column has its own setting, so you can use a different schedule on each board.
• You can change or turn off the setting at any time.

Viewing Archived Cards

All of the archived cards can be found in the ‘Archived’ column at the end of the board.

Grouping Data by Week and Month

You can group the archive data by week and by month of their finished date.

1. Click the ‘Archive’ column.
   
   
   
2. Add the ‘Done Week/Year’ or ‘Done Month/Year’ by clicking on ‘Columns’ on the right side of the screen, then select the column.
   
3. Once the column(s) are added, drag the column to the top of the table (that says ‘Drag here to set row groups’). Now you can see that the data are grouped by week/month of their finished dates.
   
   

Unarchiving a Card

If you click the ‘Archive’ column, a window will open, listing all the archived cards and the information related to the cards. You can still edit the card in the list by clicking the ‘Edit’ button on the left side of the row (You can only unarchive one card at a time).

1. Click the ‘Archive’ column.
2. Click the ‘Edit‘ icon in the card row.
3. To move the card back to the board (unarchive it), click ‘Move’. Then, choose the column that you want to move the card to, and click the button ‘Move’. The card will now return to the board.